Effective Date: May 25, 2018.
- The Information We Collect
Information You Provide
Link Distribution collects a variety of information that you provide directly to us, including personal and company data, via the initial application to open a trade account, or the application to become a supplier.
We may also collect information via surveys, which are usually just opinions and used for creating better wholesale offers for you. Surveys are completely optional.
This includes, but is not limited to, address details, bank account details, email addresses, telephone numbers, and photographic identification.
- Information We Automatically Collect
When you visit our website, we analyse the following information about your computer or mobile device: Your browser type, and IP address. This is so our website can be displayed correctly on your device.
- Cookies and Similar Technologies
- Uses of Information
Link Distribution (UK) Ltd uses the Personal Data that it collects as further described in Section 1 above for the purposes and on the legal basis as described in the following:
We will use the information you provide to so we can check details with the aim to ‘know who we are trading with’. We look at both our customers and suppliers to establish legitimate business process to ensure that we know our stock has both come from and are going to reputable trade.
We will use email addresses that have “opted in” via our sign up forms, to send out wholesale trade offers on stock we have to offer. We will also send out brochures via regular post or other couriers if you have also opted in to this kind of marketing.
Sales Order processing:
Your invoice and shipping addresses will be stored for the use of sales order processing, and shipping orders at your request.
We will send you service-related announcements on rare occasions when it is necessary to do so. For instance, if our service is temporarily suspended for warehouse moves, system downtime or national holidays, we might send you an email. Generally, you may not opt-out of these communications, which are not promotional in nature. If you do not wish to receive them, you have the option to unsubscribe from the mailing list completely.
If you place an order, we will use your name and email address to send you a copy of a sales order, a proforma invoice, a shipping confirmation email and an actual invoice.
We may use your information to request payments for your orders, and also, in some circumstances and/or if applicable, contact credit reference agencies. Should you default on your credit account, details may be passed to our solicitors and/or credit insurers.
Such processing of your Personal Data is necessary for the performance of our Services; the legal basis for such processing of your Personal Data is therefore Art. 6(1)(b) GDPR. Please note that you are contractually required to provide us with such Personal Data and that without such Personal Data we will not be able to send you order-related communications.
- Sharing and Disclosure of Information
Link Distribution (UK) Ltd does not share, sell, transfer or otherwise disseminate your Personal Data to third parties, unless required by law according to Art. 6 (1)(c) GDPR, unless required for the purpose of your contract according to Art. 6 (1)(b) GDPR or unless you have given us express consent to do so according to Art. 6 (1)(a) GDPR.
We use other third party service providers to offer or facilitate services on our behalf and share your Personal Data with such providers to the extent necessary for such providers to perform their services on our behalf.
In particular, we are using various shipping companies to fulfil orders, an Email marketing platform to a provide our email based offers, a credit card processing company to take payment for goods, credit insurance company to facilitate credit accounts, and a secure file transfer company to deliver digital product. When you order products from Link Distribution, we will share your Personal Data as necessary for such third party services providers to provide the applicable service to us or on our behalf. Any sharing of your Personal Data with such third party service providers will be made in accordance with applicable data protection laws and will be limited to the extent necessary. These third parties are prohibited from using your Personal Data any other purposes than those described herein.
We may be required to disclose your information to government or law enforcement officials in response to a lawful request by a public authority or if we have to do so to comply with a legal obligation, including to meet national security or law enforcement requirements according to Art. 6 (1)(c) GDPR. We can also disclose your information in order to pursue our legitimate interest in applying or enforcing our terms and conditions or in responding to any claims, in protecting our rights or the rights of a third party, in protecting the safety of any person or in preventing any illegal activity (including for the purposes of fraud protection and credit risk reduction) according to Art. 6 (1)(f) GDPR. If you have any further questions regarding the balancing test in connection with Art. 6(1)(f) GDPR, please contact us at the contact details set out in Section 12 below.
For a full list of third parties that we share your information with in order to fulfil services, please contact email@example.com.
- Your Choices
Link Distribution (UK) Ltd provides you with a number of choices with respect to the information we collect and use as discussed throughout this Policy. Your choices include:
- Email Marketing
- Postal Marketing
- Telephone Marketing
- Information About Your Rights
You have the following rights:
Right of access (Art. 15 GDPR): You have the right to request confirmation as to whether or not your Personal Data is being processed, and, where that is the case, to request access to the Personal Data and information such as the purposes of the processing or the categories of Personal Data concerned.
Right to rectification (Art. 16 GDPR): You have the right to request the correction of inaccurate Personal Data.
Right to erasure (Art. 17 GDPR): You have the right to request erasure of Personal Data without undue delay under certain circumstances, e.g. if your Personal Data is no longer necessary for the purposes for which it was collected or if you withdraw consent on which processing is based according to Art. 6 (1)(a) GDPR and where there is no other legal ground for processing.
Right to restriction of processing (Art. 18 GDPR): You have the right to request us to restrict the processing of your Personal Data under certain circumstances, e.g. if you think that the Personal Data we process about you is incorrect or unlawful.
Right to data portability (Art. 20 GDPR): Under certain circumstances, you have the right to receive your Personal Data you have provided us with, in a structured, commonly used and machine-readable format and you have the right to transmit that information to another controller without hindrance or ask us to do so.
Right to object (Art. 21 GDPR):
You have the right to object to the processing of your Personal Data under certain circumstances in particular if we process your Personal Data on the basis on legitimate interest (Art. 6 (1)(b) GDPR) or if we use your personal data for marketing purposes.
You may assert those rights at any time by emailing us at firstname.lastname@example.org
- Right to Lodge a Complaint Before the Data Protection Authority
You have the right to lodge a complaint with a supervisory authority, in particular in the EU Member State of your habitual residence, place of work or place of the alleged infringement if you consider that our processing of your Personal Data infringes the applicable data protection laws. Please contact us at email@example.com and we will provide you with detailed information as regards the contact details of the respective competent supervisory authority.
- Third Party Website Links and Features
Facebook Messenger: You may contact us via Facebook Messenger, where we would point you in the right direction to speak to us directly. We use Facebook messenger as a means of communication only and no direct marketing.
- How we Protect Your Personal Information
The security of your Personal Data is important to us. We keep your information on our servers located in house. We use state of the art hardware firewalls, routers, and all computers and servers are protected with up to date end point security to protect against the unauthorised access, destruction or alteration of your information. Despite our best efforts, however, no security measures are completely impenetrable.
- Data Retention
- Link Distribution (UK) Ltd Contact Info
Link Distribution (UK) Ltd
Unit 23-25 Dudley Hill Business Centre